QUALITY ASSURANCE REVIEW
PLAN FOR
TIME EXTENSION AND WAIVER OF
LIQUIDATED DAMAGESPOLICY
May 1, 2004
Measurement Criteria
1. CFR 635
2.
3. Construction
& Material Specification Sections 108.06, 108.07
4. Standard
Procedure 519-012(SP) and Policy 27-012(P)
Monitoring Method
1. Interview with District Construction Engineer
and Project Engineer with attached QAR on Time Extension and Waiver of
Liquidated Damages Policy and Standard Procedure.
2. Visit at least one Project(s) selected for
size, Federal participation, and 50 to 95% complete and review in accordance
with attached QAR on Time Extension and Waiver of Liquidated Damages Policy and
Standard Procedure.
Monitoring Frequency
1. All Districts will be reviewed every year
Results Reported
1. Written report to the District
2. Written QAR summary report published annually
Result Shared
Written report
to:
1. Deputy Director
Division of Construction Management
2. Administrator,
Office of Construction Administration
3. State
Construction Engineer
4. FHWA
5. District
Construction Engineer
6. Office of
Quality
Compliance Tracking
1. QAR file in the Office of Construction
Administration
Compliance Follow-up
1. Yearly review of District performance until
improved to desired level
2. Review and revision of plan if warranted
Deputy Director
Signature _______________________________________Date ____________
QAR
Time Extensions and Liquidated Damages
District:__________ Contractor:__________________________ Date:_____________
Project:__________ Project Engineer:_____________________ C/R/S:____________
Preparation and Approval of a Time Extension:
□ Request for a postponement of a contract completion date is received from the Contractor.
□ The District evaluated and processed the request within 30 days.
□ A review of the request for time extension from the Contractor was made to determine if the time extension is justified.
o Non CPM Schedule Project
§ Contractor Requested _____ days
§ District completes Form C-122 if time extension is justified
§ Reason Code(s) on Form C-122
§ Explanation(s) on Form C-122 ________________________________________________________________________________________________________________________________________________________________________________________________________________________
________________________________________________________________________
o CPM Schedule Project
§ Contractor Requested _____ days
§ District used CPM Progress Schedule to evaluate request
§ District completes Form C-122 if time extension is justified
§ Reason Code(s) on Form C-122
§ Explanation(s) on Form C-122 ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Form C-122:
□ Work Day time extension converted to Calendar Day time extension (if applicable)
□ Contract Time Extension Completion Date ________________________________
□ District Signature and Date on Time Extension
□ Approval entered into CMS on the “LIQID” screen by District
□ District furnished approved Form C-122 to Contractor
□ District furnished approved Form to FHWA (if project has Federal oversight)
Office of Construction Administration
Name:_________________________